Guidelines
How to participate
Who can participate to the conference?
The conference can be attended as observer in virtual online mode by anyone interested to join with no registration or payment needed. Scientists, researchers, practitioners, industry experts, students can join the ISM 2020 Microsoft Team and attend all the virtual events that are scheduled in the program.
How will it be held?
Before the conference: procedure for online participation (Important)
- If you do not already have a Microsoft TEAMS account, please sign-up for free at the following
website to create an account:
https://www.microsoft.com/en-US/microsoft-365/microsoft-teams/group-chat-software
- You will be invited to download the Microsoft TEAMS application for Desktop and/or
mobile. Alternatively you can also participate just via web browser.
- Click on the button below and fill out the form to have access to the conference sessions and events on Microsoft Teams. Please be sure to share the link of this form with all your co-authors or people who may want to participate to the conference. Filling out the required information is necessary to join. Once we receive your information, you will be added as a member of the ISM 2020 Team and be able to access the online conference activities and event. Please note that if you do not fill out this form, you will not be able to join the sessions and access the event.
- Once you filled out the form, before the conference, you will receive a confirmation email that you have been added to the ISM 2020 Microsoft Teams and that you are now able to see the ISM 2020 Team and related Channels, namely Plenary Room, Room 1, Room 2, Room 3, Room 4.
During the conference: how to join the sessions and access the events
Once you access the session, please be sure to keep your microphone and camera switched off unless you are one of the Speakers or the Session Chair. You will be allowed to use your microphone or the chat during the question time. Click on the buttons below to read the guidelines and instructions depending on your role at the ISM 2020.
Getting ready
Guidelines for participation
Are you a Session Chair?
- Please join the session at the scheduled time according to the conference program. You can find the direct link to join the sessions in the Program section of this website. Please consider that you will be allowed to join the sessions only 15 minutes before the beginning of the session.
- Please be sure to access the online session at least 15 minutes before the session’s scheduled time. Familiarize yourself with the Microsoft TEAMS meeting functionalities (e.g. camera and microphone controls, desktop sharing, chat, list of participants, etc.). You can easily find all these functionalities on the screen.
- Keep your camera and microphone switched ON. Before the beginning of the session, please feel free to interact with the participants, let them familiarize with desktop sharing functionalities, etc.
- Few minutes before the session, please check that all the speakers are present and ready. In case of any no-shows, please inform the session assistant, who will give you further instructions on how to proceed.
- At the time of the session you can introduce yourself as Session Chair and you can start the session. According to the number of speakers in your session, please remind the speakers the time available for their
presentation:
- 15-17 minutes for presentation + 5 minutes questions (if your session includes 4 papers).
- 10-13 minutes for presentation + 5 minutes questions (if your session includes 5 papers).
- Ask the first speaker to switch the microphone and the camera ON and introduce the speaker. Ask the speaker to share his/her screen and start the presentation.
- After the presentation, please check if there are questions from the session attendees by looking at the “raised hand” symbols in the list of participants and let them (one by one, calling their names) to make their questions and receive the answers from the speaker. After question time, remind the speaker to switch the camera and the microphone OFF. If there are no questions from the audience, please be prepared to “break the ice” by doing the first question.
- Please repeat steps 5 and 6 for the remaining speakers.
- After all the presentations, please take a couple of minutes to thank everyone and close the session.
Are you a Speaker?
-
- Please join the session at the scheduled time according to the conference program. You can find the direct link to join the sessions in the Program section of this website. Please consider that you will be allowed to join the sessions only 15 minutes before the beginning of the session.
- Please join the session at least 10-15 minutes before the scheduled time and introduce yourself to the Session Chair (you can switch your camera and microphone ON). You can easily find the name of the Session Chair within the Conference Program. Feel free to familiarize yourself with the Microsoft TEAMS meeting functionalities (e.g. camera and microphone controls, desktop sharing, chat, list of participants, etc.). You can easily find all these functionalities on the screen. After presenting yourself to the Session Chair, please switch your camera and microphone OFF.
- At a certain point in time (according to the scheduling of the presentations in the session), the Session Chair will call your name, present you and invite you to make your presentation. At this time, please switch your microphone and your camera ON and share your screen to show your presentation.
- Make your presentation and be sure to respect the time given for the presentation and to leave some minutes for questions and discussion. According to the number of speakers in your session, please remind that you have:
- 15-17 minutes for presentation + 5 minutes questions if your session includes 4 papers.
- 10-13 minutes for presentation + 5 minutes questions if your session includes 5 papers.
- After the presentation, please be sure to switch again your microphone and camera OFF.
Are you a session attendee or observer?
- Please join the session at the scheduled time according to the conference program. You can find the direct link to join the sessions in the Program section of this website. Please consider that you will be allowed to join the sessions only 15 minutes before the beginning of the session. Once you join, please be sure your camera and microphone are switched OFF.
- You will be allowed to make questions at the end of each presentation. Please be sure to raise your hand in case of question (you have to click on the “raised hand” symbol in Microsoft TEAMS. The Session Chair will allow you the make the question by calling your name.
- When you ask the question remember to switch your microphone and camera ON
- After the interaction with the Speaker please remember to switch your microphone and camera OFF.
Build and enlarge your network
Interaction Virtual Rooms
At your disposal
Do you need support?
If you need help with setting up Microsoft Team or you have questions, please contact Francesco Longo, f.longo@unical.it, and Antonio Padovano, antonio.padovano@unical.it.
A look around
Venue
ISM 2020 will be held in the modern University of Applied Sciences Upper Austria, Hagenberg Campus is part of Softwarepark Hagenberg, the largest technology park for software in Central Europe. Located just 20km north of Linz, Hagenberg is an idyllic town in the beautiful Mühlviertel, in the heart of Upper Austria. In the last decade, with its unique combination of IT-related education, research and business in one place, Hagenberg has established itself as an internationally recognised center for computing and software development. The outstanding mix of the most modern technology combined with the picturesque setting of the Hagenberg castle gives the town its unique flair.
Address
FH1, Softwarepark 11, 4232
Hagenberg im Mühlkreis, Austria
Recommended hotels in Linz
Accommodation
ROOM RESERVATION GUIDELINES
Arcotel Nike Linz ****
Address
Untere Donaulände 9
4020 Linz, Austria
Website
Contact info
ISM 2020 Special daily room rate
Single room with breakfast (VAT and local tax incl.): € 95,00
Double room with breakfast (VAT and local tax incl.): € 115,00
Double room for single use with breakfast (VAT and local tax incl.): € 115,00
Deadline for booking
30th August 2020
Booking code
ISM 2020
Star Inn Hotel Promenadengalerien ***
Address
Steingasse 6
4020 Linz, Austria
Contact info
ISM 2020 Special daily room rate
Single room with breakfast (VAT and local tax excl.): € 90,00
Double room with breakfast (VAT and local tax excl.): € 124,00
Deadline for booking
27th September 2020
Booking code
ISM 2020
Ibis Linz City ***
Address
Kärtnerstraße 18-20
4020 Linz, Austria
Contact info
ISM 2020 Special daily room rate
Single room with breakfast (VAT and local tax incl.): € 95,00
Double room with breakfast (VAT and local tax incl.): € 115,00
Deadline for booking
19th October 2020
Booking code
ISM 2020
Classic Hotel Wolfinger ***
Address
Hauptplatz 19
4020 Linz, Austria
Website
Contact info
ISM 2020 Special daily room rate
Single room with breakfast (VAT and local tax excl.): € 87,00
Double room with breakfast (VAT and local tax excl.): € 129,00
Double room for single use with breakfast (VAT and local tax excl.): € 97,00
Deadline for booking
22nd October 2020
Booking code
ISM 2020
Going around
How to get there
Getting to Linz
Linz Airport
The Linz airport offers direct connection to the transport hubs Frankfurt, Vienna and Düsseldorf.
Please visit the website to know more: http://www.linz-airport.com/de
ÖBB (Austrian Federal Railways)
The ÖBB – Austrian Railway offer direct connections from Vienna Airport to Linz Hauptbahnhof – Central Station (1 hour 20 minutes).
You can buy tickets here: https://www.oebb.at/en/
Getting to Hagenberg
Important: Transfers with shuttles from the hotels in Linz (Arcotel Nike Linz**** and prospectively from Ibis Linz*** or Star Inn Hotel Promenadengalerien***) to the conference venue in Hagenberg will be organised during the day depending on the program. More information will be soon available.
Do you want to get to Hagenberg on your own? Please visit the following websites for more information about:
- Directions to Hagenberg Campus: https://www.fh-ooe.at/en/hagenberg-campus/about-us/getting-to-hagenberg/
- Public Transport and Taxis in Linz: https://www.linztourismus.at/en/leisure/plan-a-trip/transfers/
Enjoy your stay
Social Activities
Monday, 23-11-2020
Welcome Reception Event @ Ars Electronica Center
Address
Ars-Electronica-Straße 1, 4040 Linz, Austria
Organized by
For further info, please contact